1: 01 NAME
1:01: 01 This Association shall be known as the Utah County Strikers Soccer Club, here after referred to as UCSSC or The Club.
1: 02 PURPOSE
1:02: 01 The purpose of the corporation is to provide the opportunity for participating by youths, under 19 years of age, in an organized competitive soccer program, to facilitate the development of advanced soccer skills; to foster, promote, and advance the concepts of competitive athletics including the quality of good sportsmanship; to develop, promote and regulate the activity of competitive soccer play for youths by organizing, encouraging and promoting local competition with an emphasis on state, national and international competitive opportunities.
The opportunity to participate in the purpose set out in above shall be by open tryouts giving
The Club shall be organized as a non- profit corporation under the laws of the State of Utah. The Club shall have the right to do and engage in all activities permitted of nonprofit corporations under the laws of the State of Utah. The Club will operate in accordance with Section501(c)(3) of the Internal Revenue Code.
1:02: 03 This Club, or any of its members, does not discriminate on any basis prohibited by applicable law, or USSF Bylaw Section213 (1)(a)(2).
1: 03 COLORS
1:03: 01 The representative colors of The Club will be White and Red.
1: 04 AFFILIATION
1:04: 01 The Club (UCSSC) shall register all of its players, coaches, teams, administrators and anyone who is working with The Club or its members or its player, with Utah Youth Soccer Association (UYSA) at least once each year and timely pay all dues and fees to UYSA.
In addition, The Club will comply with the constitution and bylaws of the UYSA, United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF) to the extent permissible under applicable law; and will be consistent with UYSA’s, USYSA’s and USSF’s articles of incorporation and bylaws. UCSSC will not join any organization that has requirements that conflict with UYSA’s, USYSA’s and USSF’s articles, bylaws, policies and requirements.
1: 05 AUXILIARY AND ADVISORY ORGANIZATIONS
1:05: 01 GENERAL. The Board of Directors may establish, authorize, or recognize auxiliary or advisory organizations of The Club, whether operating as separate not-forprofit corporations or as agencies of The Club, as it may deem appropriate. Auxiliary and advisory organizations shall be subject to such conditions and reviews as the Board of Directors may determine from time to time. All programs and activities of such organizations shall be consistent with the rules and regulations that apply to the overall exemption of the Association as a not-for- profit organization under Internal Revenue Service and state tax codes.
1: 06 ANNUAL GENERAL MEETING (AGM)
1:06: 01 The UCSSC Board shall hold an Annual General Meeting (AGM) each year during the first quarter of the year. Written notification shall be made to all Board Members at least sixty days prior to the meetings.
1:06: 02 The order of business at the Annual General Meeting shall be as follows:
A. Call to Order
B. Roll Call
C. Credentials Report
D. Introduction of Guests
E. Acceptance of Minutes of the Previous AGM
F. Reports
G. Unfinished Business
H. Proposals for Changes to the Constitution, Bylaws and Rules
I. New Business
J. Election of Officers
K. Good of the Game
L. Adjournment
1:06: 03 Each Board Member in good standing shall be entitled to a weighted vote as established in the Bylaws. Voting shall be restricted to those affiliated Board Members, which have been registered during the current season.
1: 07 AMENDMENTS
1:07: 01 Any proposal to amend the Constitution and Bylaws of this Association may be made by any Board member. And any proposal to amend the Rules of this Association may be made by any Board member, by the Board of Directors or by a properly constituted committee of the Club.
1:07 02 Amendments to the Constitution, Bylaws and Rules of The Club shall be made at the AGM, at special meetings of the UCSSA called for such purpose.
1:07:03 An amendment to the Constitution, Bylaws and Rules, shall be deemed adopted by a two- thirds (2/ 3) majority of the votes present at the AGM, or other meeting called for that purpose. Amendments adopted at the AGM shall be effective immediately unless otherwise specified.
1:08 DISSOLUTION
1:08:01 Upon the winding up and dissolution of this Corporation, after paying or adequately providing for the debts and obligations of the Corporation, the remaining assets shall be distributed to a nonprofit fund, foundation or corporation, which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code. If this Corporation holds any assets in trust, said assets shall be disposed of in such a manner as may be directed by order or decree of the District Court of the County in which this Corporation’s principal office is located, upon petition therefore, by any person concerned in the liquidation.
2: 01 AFFILIATION
2:01:01 The Club recognizes two categories of membership:
A. Voting members:
1. Elected officers of the Board of Directors, (i. e., President, Vice- President,
Secretary, Treasurer, Director of Player Development, Club Administrator.
B. Associate members who shall have no vote:
1. Parents and Players.
2. Coaches
3. Team administrators and Committee Chair persons.
2: 02 BOARD OF DIRECTORS
2:02:01 No Officer of the Board shall hold more than one (1) Board- voting position at the same time. An incumbent officer may be removed prior to completion of his/ her term of office by a two- thirds vote of the body that elected him/ her.
A. PRESIDENT: The President shall preside at and conduct the meeting of the Board of Directors. The President shall be an ex- officio member of all committees and shall supervise all activities of the UCSSC. The responsibilities of the President shall include, but not be limited to the following:
Interpreting and enforcing the Constitution, Bylaws and Rules of The Club under the direction of the Board of Directors; Appoint, at the beginning of each seasonal year, additional officers and standing committee chairs; Be responsible for overseeing of office procedures and personnel, which responsibility may be delegated; Representing UCSSC at all necessary functions; Be the general representative of UCSSC particularly as regards to public relations, which responsibility may be delegated; Oversee tournament programs and directors; Oversee risk management development; and Sign orders on the Treasury.
B. VICE PRESIDENT: The Vice President shall temporarily have the authorities and responsibilities of the President during his/ her absence. If the office of President becomes vacant during the term of office, for any reason, the Vice President will resume the duties of President until such time as the Board of Directors shall meet. The responsibilities of the Vice President shall include but not be limited to the following:
Registration: oversee continued development of this process to include processing needs and provide assistance for the Club Administrator; Rules and Revision: Overseeing all facets of this area of the program to include making sure changes are noticed in a timely manner, working with the Director of Player Development chairperson to assure all procedures are done in a correct and timely manner; Protest and Appeals: Overseeing all facets of this area of the program including working with the Director of Player Development chairperson, Coaches and Players to assure the process is done in a correct and timely manner; Publicity/ Newsletter: Overseeing publicity of UCSSC to include working with the Communications Director in developing this area; Marketing: Developing, implementing and coordinating plans to market UCSSC within the State; Preparing for the selection and presentation of Volunteer of the Year Awards, Player of the Year Awards, and Coach of the Year Awards; Sign orders on the treasury; Other duties as assigned by the President.
C. SECRETARY: The responsibilities of the secretary shall include, but not be limited to the following:
Keep and maintain an accurate record of all UCSSC Annual General Meetings and any other Board meetings; Supervise the taking of minutes at all other UCSSC meetings; Handle all correspondence as requested by the UCSSC Board of Directors; Give notice of AGM or Board meetings; Preside over and conduct the AGM organizing committee, which responsibilities may be delegated; Preparation of the Annual Report; Credentials at the AGM; Compile and publish UCSSC Directory annually.
D. TREASURER: The responsibilities of the Treasurer shall include, but not be limited to the following:
Shall give a receipt for all monies, which shall be deposited in a federally insured financial institution in the name of The Club. All accounts shall be paid by check and shall bear any two authorized signatures as recommended by the Executive Committee. May establish a petty cash fund. Purchases are not to exceed $100.00 and should be used only when a check payment may not be practical. Receipts will support all expenditures from the petty cash fund or statements arid will be reconciled not less than once a month. Any purchases exceeding $500.00 not included in the approved budget shall require approval by the Board of Directors. The receipt book and vouchers shall be produced when required by the Board of Directors, properly balanced according to the bankbook and/ or statement. Shall also arrange for periodic audits or reviews of UCSSC financial records and procedures. Direct the UCSSC in the preparation of financial reports; Direct the UCSSC in the preparation of a proposed budget for each fiscal year with the input from other Board members; Submit an annual budget for approval by the Board of Director at the AGM preceding the seasonal year it becomes effective; Shall be bondable by a reputable Bonding Agency; Shall be a certified CPA and/ or have knowledge of experience in the field of accounting; Shall be responsible for maintaining the 501 C 3 Tax Exemption Status of The Club and; Sign orders on the treasury.
E. DIRECTOR OF PLAYER DEVELOPMENT: The responsibilities of the Director of Player Development shall include, but not be limited to the following:
Shall have a D license as a minimum requirement; be in good standing with UCSSC and UYSA. Shall be responsible for finding and organizing a qualified coaching staff that is approved and voted in by the Board of Directors at AGM or any special Board Meeting. Shall organize a coaches meeting and notify in writing, 15 days prior, and hold at least one coaches meeting 30 days before each season and as needed during the season. Organize and notify in writing a parents meeting, 15 days prior to the parents meeting and hold the meeting 30 days before UCSSC registrations are due to the district. Annual parent meeting should review UCSSC mission statement, expectations, time and place of practices and other information as deemed necessary. Tryouts should be held annually at a pre-determined field with pre-determined time. The Club Administrator and coaches should assist with player profile, pictures, other information needed to contact players and parents. There should be supplied a player evaluation card, necessary equipment, water and other items for a successful tryout. Medical forms and physicals of each player are to be on file. Evaluations of each player during the season are to be on file; Apply player development through technical, tactical, physical and psychological aspects of the game. All players are to have the appropriate equipment i.e. shin guards, shoes, etc. at each training session, game and tournament. Attend Alignment meeting and other meetings should they be appropriate. Monitor condition of practice and game fields. Make sure they are safe for players. Should they need repair, submit to the Board of Directors what needs repair. In addition, all fields for practice and games are to be submitted for approval by vote at the AGM and at other Board meetings to be included in the insurance should the need to make a change arise. At the AGM provide a financial budget for vote regarding compensation for following fiscal year, as well as funding for coaches, guest coaches and trainers. Also included in this financial budget are funds needed for following season equipment, training fees, etc. for vote by the Board of Directors. Plan for how many tournaments and which tournament and projected costs of each tournament UCSSC should be involved with for the following season. This will be voted at AGM and at special Board meetings. All equipment and non-equipment purchases and future purchases must be approved by vote of the Board of Directors at the AGM or at special Board meetings, as they seem appropriate.
F. CLUB ADMINISTRATOR: The responsibilities of the Club Administrator shall include, but not be limited to the following:
To coordinate with each teams administrator information and communication with each team and report any grievances to the Board of Directors, coaches, committees and other necessary communications. Is to be the team administrator for any team, while serving as Club Administrator, until a team administrator has been selected and approved by vote by the Board at the AGM or at any special Board meeting. Meet with team administrators and coordinate registrations of each team player, coaches, team administrators and any other persons assisting with the function of that team and the information needed. Have all registrations to district by or before the appointed time. Document what is working and submit to the Board any concerns for improvement. Report on previous seasons activities at AGM and what is expected for following season. Empowered to monitor and assist with improving The Club. Oversee the coordination of team administrator’s duties like car-pooling efforts to games and tournaments and compiling a scrapbook for each team, etc. In addition, incorporate parent’s help with refreshments at games and tournaments. Assist with tryouts and collect player profiles and parent profiles and information for better communication i.e. phone numbers and email addresses. Also to know who would like to volunteer on committees.
2:02:02 The Board of Directors shall meet as frequently as it deems necessary, but not less than once every three (3) months. Fifty (50) percent of the voting members of the Board of Directors shall constitute a quorum for the transaction of business. A majority of the quorum present at the meeting shall be required to decide an issue.
A. Proposed minutes from meetings of the Board of Directors shall be made available on the UCSSC’s website no later than ten business days after the meeting.
2:02:03 The Board of Directors shall be responsible for the operation of The Club and the conducting of the business and affairs of The Club, including, but not limited to, the following:
A. Enforcing and interpreting the Constitution, Bylaws and Rules of The Club.
B. Approving all Inter-State Tournament play, and all Intra-State Tournament play.
C. Reviewing rules and procedures to ensure consistency with UYSA and USSF Constitution, Bylaws and Rules.
D. Directing and supervising the operation and administration of The Club.
E. Supervising the financial affairs of The Club to include establishing or approving appropriate fees to provide the necessary financial support for implementation of UCSSC programs, and arranging for an annual independent CPA audit of UCSSC financial records and procedures. Annual expenditures may not exceed annual receipts except as approved by the Board of Directors.
F. Appointing or approving the appointment of all UCSSC’s Officers, and, in the event a member of the Board of Directors is unable to complete his/ her term of office, appoint, approving the appointment, or providing for the election of an individual to complete the term of office of the outgoing Officer.
G. Suspending, barring completely or otherwise disciplining any player, coach, manager, team assistant, parent or referee, or Officer.
H. Making from time to time temporary rules or regulations for specific cases or occasions not provided for in the Constitution, Bylaws and Rules, but are deemed necessary, by the Board of Directors, to carry out the objectives of The Club. Such rules must be approved at the next AGM.
I. General funds appropriations are to be voted on by the Board of Directors.
J. The Board of Directors will approve all Committee Chairpersons, Coaches and any other persons qualified to assist in any capacity, as it may deem necessary.
2: 03 ELECTIONS
2:03:01 It is the responsibility of governing body of UCSSC to ensure that elections of their respective officers are held in a timely manner and at appropriate intervals as set forth in these Bylaws. An opportunity shall be afforded to interested individuals to announce their candidacy for office. Appropriate notice of elections should be distributed as applicable. Newly elected officers shall take office immediately upon election.
2: 04 REMOVAL AND REPLACEMENT OF OFFICERS
2:04:01 A hearing for the removal of any officer will be held upon presentation to the governing body over that officer of a petition for removal signed by a number of eligible voters equivalent to at least one- third (1/ 3) of the eligible voters in attendance at the meeting at which the officer was elected. A two- thirds (2/ 3) vote of the eligible voters at the hearing shall be required to remove the officer. In addition to the above, petitions for the removal of a League President must be signed by at least two of the voting members of the Board.
2:04:02 When any office becomes vacant because of the removal or resignation of the incumbent, an election will take place by the Board of Directors at either the next AGM or Special Board meeting within one hundred twenty 120 days of the vacancy. The body having jurisdiction over the vacant office shall appoint an individual to fill this position on an interim basis. When a special Board meeting is called for the purpose of filling a vacant position and a quorum does not exist, those members present with valid voting rights will vote on a replacement to fill the vacant position until the next UCSSC AGM where a vote of the Board members will be taken. This does not apply when someone vacates his or her position less than 120 days before the scheduled UCSSC AGM. No other items may be considered at this special council meeting.
2:05 AMENDMENTS
2:05:01 Amendments to these Bylaws shall be made at the AGM or at a special meeting called for that purpose or at the quarterly Board of Directors Meeting.
2: 06 FINANCIAL RESPONSIBILITIES
2:06:01 Utah County Strikers Soccer Club specifically disclaims financial responsibility for, and shall not assume nor be held liable for, debts, contracts, or other financial obligations, either expressed, or implied, of any affiliated district, League, club or team or any of the coaches, managers, officers, officials or any associate member of any affiliated District, League, club or team.
2: 07 BUSINESS CONFLICT OF INTEREST
2:07:01 No member of UCSSC shall engage in any position or function of UCSSC in an effort to gain advantage for their personal or business gain. Any potential conflict of interest shall be declared in a disclosure statement to the UCSSC Board of directors. The statement may be submitted voluntarily or upon request of the President. The Board of Directors will investigate and, if necessary, take action for removal of the individual from their position in UCSSC.
2: 08 SEXUAL AND PHYSICAL ABUSE
2:08:01 The Club opposes sexual and physical abuse. To the extent permissible under applicable law, the Board of Directors and members shall adopt policies consistent with the criteria established by USSF.
